Operations Support Intern

Job Title: Operations Support Intern

Organisation:/teamrubiconusa.org

Last date: 31 Dec 2017

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HQ DEPARTMENT: Operations/Development

REPORTS TO: Departmental Director

LENGTH OF ASSIGNMENT: 3-6 month initial commitment with the possibility of extension after review

START DATE: As soon as possible

NUMBER OF HOURS/WEEK: Minimum 25 (unpaid)

LOCATION: Chilmark, Wiltshire, UK

To apply, email your CV and a covering letter to pickmepickme@teamrubiconuk.org

Ongoing application process. Interviews will take place on a rolling basis.

ORGANISATION DESCRIPTION:

Team Rubicon UK (TRUK) is an expanding charity which unites the skills and experiences of military veterans with first responders and like-minded civilians, to rapidly deploy disaster response teams in the UK and around the world. Initially founded in the USA, Team Rubicon puts the ethos of ‘Service above self’ as the driving force behind all of our operational activity. Our actions are characterised by the constant pursuit to prevent or alleviate human suffering, and restore human dignity – we help people on their worst days.

In addition to helping those affected by disasters, we seek to provide veterans with three things they lose after leaving the military: a purpose (gained through disaster relief); community, (built by serving with others); and self-worth (from recognising the impact one individual can make). Coupled with leadership development and other opportunities, Team Rubicon looks to help veterans transition from military to civilian life.

Team Rubicon UK promotes collaboration, using innovative approaches to build successful partnerships and promote rebuilding and wellbeing in affected communities. Projects include capacity building, flood response, earthquake response, healthcare, construction, and property recovery.

DEPARTMENT DESCRIPTION:

The Field Operations Department plans and delivers the TRUK responses to support affected communities in rapid onset natural disasters and ongoing humanitarian crises, and supports capacity-building service projects, both at home and abroad. The Development department is responsible for developing brand awareness, membership recruitment, community events and long-term fundraising to support the delivery of Team Rubicon’s operational objectives. Our Tech and Admin functions provide underpinning support for all the charity’s activities.

OVERVIEW OF THE PROJECT:

The immense success of TRUK so far has been incredible. But to meet our rapidly growing commitments, we’re looking for dedicated interns to join our team at HQ. The successful applicants will provide high quality support to either the Development or Operations Departments. Depending on the skills and interests of the applicant, and the needs of the organisation, the role may include a range of responsibilities from the list below.

DUTIES/RESPONSIBILITIES:

Responsibilities will vary, but may include:

  • Taking on lead roles in planning/delivering events/projects in the UK and overseas
  • Taking on lead roles in planning/delivering deployed operations in the UK and overseas
  • Collaborating in the development of policies, procedures and protocols
  • Collaborating in the development of training packages
  • Collaborating in the development of operational tech capabilities
  • Preparation of presentations and materials for workshops and meetings
  • Researching viability of potential events/training requirements/ operations
  • Monitoring and evaluation of operational, media and fundraising activity
  • Sourcing and managing volunteers to meet needs of events/operations
  • Attending meetings to set individual and departmental work priorities
  • Building relationships with and partner organisations
  • Engaging with TR volunteers
  • Assisting with the promotion of TR activities through social and traditional media platforms
  • Act as HQ Ops point of contact when required
  • Logistical and administrative support to core TR functions (e.g. data entry, arranging visits, travel, teleconferences, taking meeting minutes, etc.)
  • Monitoring and evaluation of operational, media and fundraising activity.

QUALIFICATIONS AND SKILLS

Essential:

  • Must be able to represent TRUK in a highly professional manner.
  • Flexible, resourceful, and happy to work under own initiative and as part of a small team.
  • Strong ability to communicate effectively in English, both verbally and in writing
  • Ability to dedicate minimum 25 hours per week, during the business day. Regular weekly hours preferred.
  • High computer literacy (MS Office, Google Drive, other online suites).
  • Excellent research and organisational skills.
  • Ability to focus in a fast-paced environment and handle multiple tasks simultaneously.
  • Experience working in an office setting.
  • Familiarity and/or interest in humanitarian assistance, and project management with career aspirations related to our work.

Preferable:

  • Academic qualifications in disaster management, risk reduction, international development and/or
  • Professional experience in military, emergency services, disaster response, international development and/or
  • Academic qualifications in media, PR, events or relevant experience and/or
  • Academic qualifications in finance/tech/admin or relevant experience
  • Prior experience working in developing countries.

YOUR LEARNING EXPERIENCE:

By volunteering with us we are offering the opportunity to be part of Team Rubicon, developing our operations and development capabilities to make a real difference. Working within the team offers great opportunities and a range of skills development to enhance your CV, including experience of success in: policy and procedure development, contingency planning, disaster response logistics, development project management, event planning/ delivery & volunteer management.

REMUNERATION:

Please note that this is an unpaid internship, however TRUK may be able to assist with accommodation/transport solutions. We recommend all prospective candidates to seek financial assistance from their academic institutions or seek outside fellowships, grants and personal resources. TRUK do not sponsor individuals applying for internships to help them obtain visas.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Essential functions are typically performed in an office setting with a low level of noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Field deployments may be arranged for TRUK interns at the mutual agreement of the intern and TRUK.

DISCLAIMER:

This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the post-holder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. TRUK may add, change, or remove essential and other duties at any time.

HOW TO APPLY:

To apply, email your CV and a covering letter to pickmepickme@teamrubiconuk.org

Ongoing application process. Interviews will take place on a rolling basis.

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